Information needed for a recorded person
For the owner or tenant of the land, known as the recorded person RCI needs the following information.
If the recorded person is an individual, RCI requires the recorded person's:
- first and last name
- contact address
If the recorded person is an organisation, RCI requires the:
- organisation name
- contact name within the organisation
- registered office address, or contact address if no registered office
- registered number, if one exists (for example, company number)
Information needed about the land
For land, RCI requires information about the land. Land includes buildings and other structures.
RCI needs the following information about the land being added to the register.
If the land is on the land register RCI requires the title number.
If the land is not on the land register, RCI requires the:
- address of the land, if available, or
- description of the land which is sufficient for it to be identified, an indication of the location on an onscreen map using a pin drop function, where the land does not have a postal address and the approximate size of the area of land
Guidance on describing land, not on the land register, is available in the describing land article.
If you don’t know whether the land is on the land register or not, check Scotland's Land Information Service (ScotLIS) or seek professional advice.
Ownership details
As well as information on where the land is located and if it’s on the land register or not, RCI requires information about how land is owned or tenanted on a registered or recorded lease of more than 20 years.
Information needed for this is:
- if the recorded person is the owner of the land or a tenant
- if the recorded person is an overseas entity or a partnership
- if the recorded person is an individual who has contractual or other arrangements with associates
- if the recorded person owns or tenants the land on behalf of a partnership, a trust, or an unincorporated body and the name of the partnership, trust, or unincorporated body
Trusts and unincorporated bodies
If the recorded person needs to register in RCI because all trustees of the trust or office bearers of unincorporated bodies named as owner or tenant have ceased to be trustees or office bearers, they should provide a statement to that effect. This situation arises because of regulation 23A. Guidance on this situation can be found in the recorded person, trusts, and unincorporated bodies articles.
Information needed of an associate
RCI requires information about those that have significant influence or control of the land, or in the case of unincorporated bodies, general control or management of the land. They are known as associates. RCI requires the following information.
If the associate has been previously added to the register, RCI requires the associate reference number (ARN).
If the associate is an individual, RCI requires the assoicate's:
- first and last name
- contact address
- date of birth, this will not be displayed on the register
- date they were granted the right to exercise significant influence or control over the recorded person’s dealings with the land, known as the date of association, if known
If the associate is part of an unincorporated body, RCI requires the associate's:
- first and last name
- contact address
- date of birth, this will not be displayed on the register
- date they became responsible for the general control and management of the administration, for example, when they became an office bearer, if known
If the associate is an organisation, RCI requires the associate's:
- organisation name
- registered number, if one exists (for example, company number)
- contact name within the organisation
- registered office address, or contact address if no registered office
- date of association with recorded person for the land, if known
- the paragraph of the Schedule 2 transparency regime that applies, if the associate is subject to an entity listed
Where an associate has more than one association with a recorded person the associate is only required to be added as an associate once.
Verification of associate details before submission
Verifying an associate's details before making a submission is required as part of the RCI regulations. The recorded person can do this using any method they choose.
To help do this, we have created an optional form. The form will allow the recorded person to add the associate's details and verify their accuracy with the associate.
Download the Pre-submission associate verification notice
Where the recorded person is unable to obtain or verify the accuracy of the associate’s details, after taking reasonable steps to do so. They can give notice to that effect with their RCI submission.
It is important that the information being submitted to the RCI is considered carefully before it is submitted. It is an offence to submit false or misleading information. More information on offences can be found in the offences article.
Accessing RCI
You can create or update entries in RCI on the RCI website.
More information on creating an account can be found in the how to create an account article.
How to create an entry
The following video shows a demo of creating an entry in RCI.
A subtitle option is available. If you require this video in another format please contact us with your preferences.
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