Managing a recorded person's details

A recorded person’s details may require to be updated if the original details submitted have since changed or they are incorrect.

Changing a recorded person's details

A recorded person who is an individual may wish to change their name if they have since married or divorced, or misspelt it when they originally submitted their entry.

Where a recorded person is an organisation, they may change their name, registered number (if applicable) and the contact name within the organisation (optional) if there has been a change in circumstances or to correct a misspelling.

How to change a recorded person’s details

Where a recorded person’s details require to be changed, you may do this in-service. This feature can be found within ‘Manage an entry’ and by following the ‘change’ link under ‘Recorded person details’.

Changing a recorded person’s contact address

A recorded person may require changing their contact address. This may be in cases where:

• they can no longer be contacted at the original address provided
• they have a new preferred contact address
• they have provided an incorrect address

'Change recorded person details’ must not be used to replace one recorded person with another, as each recorded person must have a unique reference number (RPRN).

How to change a recorded person’s contact address

Contact addresses may be changed within the ‘Recorded person details’ section of ‘Manage an entry’. Please note, contact addresses can currently only be updated per land entry and will not update all entries for the recorded person.

Change of name due to change of gender

Changes to RCI will not result in a change to the Land Register or any other RoS registers, except in instances where a recorded person’s details are being changed due to a change of gender.

If a recorded person or an associate is an individual who requires to change their name on the grounds of a change of gender, the Land Register process must be followed. This will ensure that both the Land Register and the RCI entries reflect the updated name and that there is no discrepancy between the two registers.

'Change recorded person details’ must not be used for change of name due to change of gender.

If the recorded person is an individual who has died

The duty to update the RCI entry falls upon the executor of the recorded person. The update must be made as soon as reasonably practicable.

Find out more information on the role of executors.

If the recorded person is an entity that has now been wound up or dissolved

The duty to update the RCI falls upon the person responsible for dealing with the assets and liabilities of the entity. The update must be made as soon as reasonably practicable.

Find out more information on duties in the event of winding up or dissolution.