About executries

Role of the executor

An executor is an individual appointed on someone’s death to administer their estate.

Specific duties are bestowed upon the executor where there is an entry in the Register of Persons Holding a Controlled Interest in Land (RCI) and there is the death of the person:

  • who owns or tenants the land, known as the recorded person
  • with a controlling interest, known as the associate

These duties are only engaged if the person who has died is named in an entry in the RCI.

Death of a recorded person

In the event of the death of a recorded person, their executor must notify the keeper of the recorded person’s death as soon as reasonably practicable.

To allow the keeper to remove the deceased recorded person’s entry from RCI, the executor is required to provide information. This is:

  • the recorded person’s reference number, if known
  • the recorded person’s name
  • the recorded person’s address
  • the title number if the affected land is registered within the land register or a sufficient property description if the land is recorded within the Registers of Sasines
  • the date of the recorded person’s death

The keeper will also require the executor to provide a copy of the death certificate of the recorded person.

How to submit a notification

The recorded person’s executor must:

  1. Notify the keeper by email, detailing the required information below and attach a copy of the recorded person’s death certificate to the RCI@ros.gov.uk secure mailbox:
    • the recorded person’s reference number, if known
    • the recorded person’s name
    • the recorded person’s address
    • the date of the recorded person’s death
    • the title number if the affected land is registered within the land register or a sufficient property description if the land is recorded within the Registers of Sasines
  2. Once submitted, the keeper will review the notification
  3. Provided no additional information is required the recorded person’s entries will be removed from the register.
  4. The executor will be notified by email once this has been done.

Death of an associate

In the event of the death of an associate, their executor must notify the recorded person as soon as reasonably practicable. The recorded person will notify the keeper that the associate has ceased to be an associate.

How to provide a notification to the Keeper

A recorded person can provide notification and remove the associate from an entry by accessing the change ‘Land details’ section within ‘Manage an entry’.

Please select the associate is ‘no longer an associate’ from the reason codes and provide the date of the associate’s death, if known.

Whilst it is possible for an associate to be linked to multiple land entries for a recorded person or to multiple recorded persons, please note, associates can currently only be removed for one land entry and recorded person at a time. All other land entries and recorded persons are unaffected.

Where an entry has only the deceased as an associate, as that land no longer has a controlling interest, you must remove the land details instead.

Further information about executors and RCI can be found in the RCI legislation.


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